Digital maintenance management for construction and trade

Digital maintenance management is a central system with which you can organize and document maintenance, inspections, repairs and damage reports for vehicles, machines and equipment.
All information comes together in one place: from upcoming maintenance and outstanding damage to completed work and associated costs. This means you always have an overview and can manage processes in the workshop and operation much more easily.

Digital maintenance management is suitable for companies with vehicles, machines or equipment - especially in the construction industry, trade, service, logistics, municipalities and industrial companies. Companies in which maintenance and repairs were previously organized using Excel, paper or verbal agreements will benefit in particular.

Damage is recorded directly on site using a smartphone or tablet. The appropriate vehicle or device is opened using a QR code or the search function. The employee adds photos and a description and sends the report. The workshop automatically receives a task with all the relevant information.

Once a repair or maintenance job has been completed, it is digitally approved directly in the system. This involves documenting who released the object and when. Only after this release is the vehicle or machine considered ready for use again and is automatically available for planning.

Yes, maintenance and checks can be defined based on time intervals or operating hours. As soon as an interval is reached, the system automatically creates a task. This ensures that maintenance is carried out reliably and is no longer forgotten.

Yes, the system is fully mobile and works on smartphones and tablets. Damage, inspections and documentation can be recorded directly on the construction site or in the field - exactly where they occur.

All relevant information such as damage details, photos, priorities and status are available centrally. Tasks are automatically assigned and processed in a structured manner. This reduces queries, speeds up processes and ensures clean, traceable documentation.

You can use a variety of ready-made forms or create your own. These include, among others

• Proof of performance
• Proof of repair
• UVV test reports
• Departure checks
• Material & machine requirements
• Fuel consumption
• Damage reports
• Maintenance logs

All forms can be filled out directly on the vehicle or on the machine.

Yes, you can create individual forms according to your requirements and assign them to specific vehicles, machines or equipment groups. Alternatively, you can use tried-and-tested templates and adapt them.

The mobile app is used for operational purposes, e.g. for reporting damage, documentation or approval directly at the property. Central control takes place in the portal: task management, maintenance planning, form management and the evaluation and documentation of all processes.

The integrated AI supports the automation of maintenance and documentation processes. Maintenance schedules can be created automatically from manuals. Invoices can also be analyzed and assigned directly to the correct vehicles or machines - including automatic documentation in the history.

Yes, a complete history is stored for each vehicle, machine or device. All damage, maintenance, repairs and approvals are documented chronologically and can be traced at any time.

Digital processes replace manual lists and avoid loss of information. Responsibilities are clearly defined, all data is centrally available and up-to-date at all times. In contrast to paper or Excel, the information can be recorded on the move, documented in an audit-proof manner and integrated directly into planning.