The Reality of Day-to-Day Landscaping
Landscape maintenance is a recurring task: mowing, pruning, clearing, and cleaning—across residential complexes, commercial areas, outdoor spaces, or technical facilities such as transformer stations.
As long as the list of properties is short, this can be managed with experience and on the fly. As the portfolio grows, avoidable complications arise: addresses are no longer accurate and result in wasted time searching; access points are blocked, leading to disputes during billing; and records are stored on paper or in Excel and cannot be assigned to specific properties. With several hundred or even several thousand sites, what was once a seemingly simple maintenance task becomes a management process.
This is exactly what tourPlanner Grünpflege is designed for: maintenance sites, intervals, routes, and documentation all come together in a single digital workflow—from planning to billing.
The Process
The Digital Landscape Maintenance Cycle with geoCapture
Ten steps work together seamlessly, from the maintenance site to billing. And every completed route improves the next plan: using actual times instead of estimates.
Plan. Execute.
Document. Optimize.
- Create maintenance sites
- Define services
- Assign teams
- Plan rounds
- Notify clients
- Carry out assignments
- Determine assignment times
- Report the assignment as complete
- Document & bill
- Optimize processes
Planning
Turn Your Work Orders into Ready-to-Go Routes
geoCapture turns your maintenance orders into ready-to-go daily routes for your crews. With miamapo, each order also comes with a digital map of the work site—so everyone can immediately see which areas are involved and what needs to be done there.
- Inputs: orders; outputs: ready-to-go routes
- No maintenance task is forgotten
- With miamapo: a map for every job site
Implementation
All the information you need for field assignments
Your employees receive their scheduled route directly on their cell phone or tablet—complete with navigation to the location, on-site tasks, and a digital map of the work site. Digital key management ensures that the right keys are always on hand. And back at the office, dispatchers and management can see at any time which stops on the route have already been completed and which are still pending.
- Complete Routes Faster
- Track working hours per location
- Real-time status of routes
Documentation
Easily Create Proof of Work
Your employees fill out a digital form right on site and add photos as proof of work. They can also easily record special circumstances, such as inaccessible properties, right in the app. Timestamps and GPS locations make every record clearly traceable.
This way, you receive complete performance records without the hassle of paper clutter and ensure full transparency for your clients.
- Simple Documentation
- Greater transparency in landscaping
- More Satisfied Clients
Continuous Optimization
Every route makes the next one better
If something at the job site is different from what’s specified in the route, your employees can correct it right there on the spot using their tablet—and from then on, it’s accurate for every subsequent route. In addition, the actual time spent automatically optimizes the planning for future routes. This makes maintenance more cost-effective from season to season.
- Enter corrections directly
- Optimization Based on Actual Data
- Better service quality for customers
Your Results
What Will Change in Your Business
Shorter travel distances are just the beginning. The biggest benefit lies in smoother day-to-day operations.
No property is overlooked
Maintenance intervals automatically generate the upcoming tasks. The maintenance stop is included in the route before anyone even has to think about it.
Fewer phone calls
Crews can view areas, tasks, and notes on their phones. What used to require callbacks is now right in the app.
Faster billing
Times, photos, and completion reports are automatically assigned to the property. The invoice is sent out without anyone having to gather documents.
Knowledge stays within the company
Access routes, special considerations, and procedures are stored in the system rather than just in the dispatcher’s head. New employees get up to speed faster.
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How much work does the implementation involve?
You start with what you have: Your list of properties is imported into the system via Excel, CSV, or an API. Then you proceed step by step—first properties and routes, then the app for the crews, and later reports and analyses. You don’t have to switch everything over all at once.
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We have our properties in Excel. Can we import the data?
Yes. Existing property lists are imported and linked to areas, services, and intervals. No one has to re-enter their property inventory.
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Does this also work for maintaining open spaces?
Yes. You can set up paths, plazas, parking areas, and access roads in miamapo as separate zones, just like green spaces—with their own services and maintenance schedules, such as cleaning or weed control.
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What do my people out there need?
A smartphone or tablet with the mobile app. Actual times are automatically retrieved from the vehicles' GPS—no one has to enter times manually or keep paper records.
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What happens in the event of last-minute changes?
You reschedule the tour, and the team sees the change immediately in the app. If desired, clients are automatically notified of rescheduled appointments.
