The reality of day-to-day grounds maintenance
Grounds maintenance is recurring work: mowing, pruning, clearing vegetation and cleaning – spread across residential complexes, commercial areas, outdoor sites or technical facilities such as transformer stations.
As long as the list of sites is short, experience and quick verbal coordination are often enough. As the number of sites grows, avoidable effort increases: addresses are no longer up to date and lead to time-consuming searches, access points are blocked and cause discussions during billing, and documentation is kept on paper or in Excel and cannot be clearly assigned to a specific site. With several hundred or even several thousand sites, what appears to be a simple maintenance job turns into a complex management process.
That is exactly what tourPlanner Grounds Maintenance is built for: maintenance sites, intervals, routes and documentation come together in one digital workflow – from planning through to billing.
Planning
Turn Your Jobs into Ready-to-Go Routes
geoCapture turns your maintenance jobs into ready-to-go daily routes for your crwhich areas are involved and what needs to be done there.ews. With miamapo, every job also includes a digital site plan – so everyone can immediately see
- Jobs in, ready-to-go routes out
- No maintenance round is forgotten
- With miamapo: a plan for every job site
Execution
All the information you need on the go
Your employees receive the planned route directly on their smartphone or tablet – with navigation to the site, the tasks to be completed there, and a digital site plan. Digital key management ensures that the right keys are always available. And back at the office, dispatchers and management can see at any time which stops on the route have already been completed and which are still pending.
- Complete routes faster
- Record working times for each site
- Real-time route status
Documentation
Create proof of service with ease
Your employees complete a digital form directly on site and add photos as proof of service. They can also easily record special circumstances, such as inaccessible sites, directly in the app. Time stamps and GPS locations make every record clearly traceable.
This gives you complete proof of service without paperwork and creates full transparency for your clients.
- Simple documentation
- Greater transparency in grounds maintenance
- More satisfied clients
Continuous Optimization
Every route makes the next one better
If something at the job site differs from the information in the route, your employees can correct it directly on their tablet while on site – from then on, the information is accurate for every future route. In addition, actual time spent automatically improves the planning of upcoming routes. This makes grounds maintenance more efficient from season to season.
- Make corrections directly on site
- Optimization based on real data
- Better service quality for clients
We can no longer imagine working without geoCapture
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How much effort is involved in implementation?
You start with what you already have: your site list is imported into the system via Excel, CSV or an interface. From there, implementation is gradual – first sites and routes, then the app for your crews, and later documentation and reports. You do not have to change everything at once.
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We keep our sites in Excel. Can we import the data?
Yes. Existing site lists are imported and linked to areas, services and intervals. No one has to enter the entire site portfolio again manually.
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Does it also work for hardscape maintenance?
Yes. Paths, squares, parking areas and access roads can be created in miamapo as separate areas, just like green spaces – with their own services and intervals, for example cleaning or weed control.
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What do my employees need when working outside?
A smartphone or tablet with the mobileApp. Actual working times are automatically recorded via the vehicles’ GPS – no one has to enter times manually or keep paper records.
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What happens when plans change at short notice?
You adjust the route, and the team sees the change immediately in the app. If required, clients can also be informed automatically about rescheduled appointments.
